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Practice Policies

Confidentiality & Medical Records

Locked blue folderThe practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

All information is treated in the strictest confidence. If when you arrive at reception you would prefer to speak privately to a receptionist, please ask. We can only speak to the patient concerned to discuss their confidential medical information, including test results, so please do not ask family or friends to phone on your behalf. However, a patient can provide written consent for a named third party to deal with their medical affairs on their behalf.

Young Adults Aged 14 Years and Over

From the age of 14 years onwards an individual is deemed a young adult. This means they have the right to choose if they want to consult a doctor, order repeat prescriptions and receive medical test results independently and confidentially.

To enable this, the practice will provide these young adults with user names and passwords so that they can request their own prescriptions online.

If they have tests done, they can obtain their own results, from the surgery.

If however, a young adult would prefer a parent to obtain the result on their behalf, they should make this clear to the clinician at the time of the test. This consent will then be recorded on their medical records so that practice staff know who they have permission to give the result to.

Freedom of Information

Information about the General Practioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.

Access to Records

In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.

Violence Policy

The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.

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